职责概述
Responsibility Overview

部门行政及文控专员实线在接收站项目部组织架构中，在部门项目建设全过程中，作为部门的文档管理和行政管理代表，全面负责部门的行政事务和文控事宜。
The Administration and Document Controller, attached to the organizational structure of terminal project department and working as the administration and documentation management representative of the department, shall be fully responsible for administration and documentation control activities of the department during the whole process of construction of the Project.

主要职责
Main Responsibilities

建立和维护部门的文档控制系统；
Establish and maintain the document control system for the department;

负责部门文档的审批、汇编、打印、收取和发放等事宜；
Be responsible for approval, compilation, printing, collection and distribution of documentation of the department;

负责与部门项目的承包商人员就有关文控事宜的沟通与联系；
Be responsible for communication and contact with contractor personnel on document control of the Project;

确保所有与文档控制相关的程序文件的适用性；
Ensure the applicability of all procedure documentation associated with the document control;

必要时，负责相关的翻译工作；
Be responsible for the communication with other related departments and teams;

日常行政管理，包括出勤统计、工作计划、车辆使用安排、出差行政安排等；
Be responsible for the daily administrative management, including the attendance statistics, work planning, allocation of vehicles and administrative arrangement of business travel, etc.;

协助编制相关的展示材料，包括PPT；
Assist in preparation of relevant display materials including PPT;

团队成员出差时，保持与出差人员的沟通；
Be responsible for the communication with team members who are going out for business;

组织和参加内部或外部的会议；
Organize and attend the internal and external meetings;

安排团队建设和社交活动；
Arrange the team construction and social interaction activities;

部门行政文件收发管理；
Be responsible for receipt and distribution of administrative documentation of the department;

必要时，负责内部或外部会议的翻译工作；
Be responsible for the translation and interpretation of internal or external meetings when necessary;

完成主管安排的其它工作。
Complete other works arranged by Manager.

安全要求
Safety Requirements

自觉执行公司的安全生产方针/目标

Consciously abide by the safety operation policies/goals in GD LNG

严格遵守公司的安全生产程序和制度

Strictly abide by the safety operation procedures and regulations in GD LNG

自觉参与公司的安全文化建设

Consciously participate in safety culture development companywide

自觉参加公司的安全培训和教育

Consciously participate in company safety trainings and instructions

确保本岗位与安全相关的工作得到落实

Fulfill related safety work

发现风险或隐患，及时汇报

Report immediately once the potential safety risks are identified

参与公司的应急演练或制度建设

Participate in company emergency response drills and regulation development

参与或配合事故调查，不瞒/骗/迟报

Participate in or support the incident investigation and ensure the facticity, accuracy and timeliness

为公司的安全生产，提供合理建议

Provide constructive proposals for company safety operation

保持办公区域的整洁

Keep desk and surrounding area clean and free from potential hazards

负责自己的访客在办公室的安全事项，如前台登记、简短的安全介绍、在紧急状态下提供必要的协助等。

Ensure visitors you are responsible for sign-in at the front desk and provide them with a brief safety induction i.e., what to do in an emergency or if they need help.

任职资格
Qualifications

良好的沟通能力；
Having good communication skills;

极强的组织能力；
Having perfect organizational ability;

具备处理机密信息的能力；
Being able to handle the confidential information;

积极主动，办事效率高；
Being active and positive and efficient;

以项目利益为导向；
Adhering to the Project benefit-oriented management;

职业化；
Being of professionalization;

英语良好。
Being good in English speaking and writing.

工作经验与教育背景
Working Experience and Educational Background

2年以上行政或文控职位工作经验；或相关专业大学应届毕业生。
Having 2 years and above experience in secretary post or document controller; or fresh graduates with related major.

大学本科及以上。
University graduated or above.